This POLICY-PAY is part of and attached to the EVENT
ORDER between the PARTIES and is in addition to and
not in lieu of any other terms or conditions. Definitions of
terms used herein are as provided in the T/C’s. |
EASY PAYMENT
TERMS & METHODS
FROM
AMEREVENT |
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POLICY-PAY Rev 071521
HOW TO
CONTRACT & PAY SAFELY AND SECURELY
1.
Send us your signed contract.
Amerevent offers the best PRICE/QUALITY combination
in the region by automating tasks, keeping your costs lower. First,
print and sign your contract. If you have a scanner, scan it to a
.pdf or .jpg file. If you do not have a scanner, take a clear,
complete picture of it with your cellphone. The picture must be well
lit, taken from directly over the top, not have any fingers or other
objects in it and not leave anything cut off (if any of these occur
take another photo). Then, send
the scan or photo to us:
UPLOAD YOUR CONTRACT at
https://upload.amerevent.com. It's a simple drag &
drop / explore & select 3rd party system that is
encrypted & secure and you do not need an account or
password to upload files to us.
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A PHOTO OR SCAN of your
DRIVER'S LICENSE or (OTHER ID)
is needed if you sign the rental contract, provide a checking
account or provide a bank card to
pay. If provided by different people, EACH must send a copy. DO NOT FORGET - it will hold up your
contract and may allow another to rent items you want. |
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OR, EMAIL OR FAX YOUR CONTRACT.
While not quite as secure you can fax your files
to: 888-849-2882 toll-free or email them to
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2. Send us your payment.
STANDARD PAYMENT TERMS and
OPTIONAL TIME PAYMENTS:
Full payment is due upon contracting, but you may select
OPTIONAL TIME PAYMENTS ("OTP") of 25% (minimum $250) due with
your signed contract, another 50% of the Event Order ("EO")
total due 60-days before your event
and the balance (and any damage deposit) due 20-days before your
event. Depending upon when you contract, you may owe more than
one of these time payments at the start. Only one invoice is sent and no
reminders are given but you agree payments will be automated
using the accounts you provide so you do not
become past due and default. You receive an email notice when a
payment is taken. Because payments are digital, you authorize
FACSIMILE
AND DIGITAL SIGNATURES (“FDS”).
PAYMENT METHODS:
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Instantly pay by secure
WEBCHECK.
Click
the "PAY
BY WEBCHECK" link in your invoice or
CLICK HERE to use the secure Online Checkwriter system.
BECAUSE OF REPORTS THAT THE "LOG IN TO YOUR BANK ACCOUNT"
option fails too often, we now recommend only using the
MANUAL FILL-IN of your information. When you are done
and press "send", we receive a digital copy
of your check that |
is
remote deposited at our bank. There is NO CHARGE to use this
system and we only see THE SAME INFORMATION that is on a
check you would send us by mail. You can also ask us to use
this information to make any needed future payments for you
so you do not have to. SEND
US A COPY OF YOUR INVALIDATED CHECK
(AS SHOWN HERE)
so your information can be verified and you avoid a possible
$35 return check fee.
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CLICK HERE
for the secure web check system.
A copy of your I.D. is also needed.
CLICK HERE for the template and instructions.
To upload your
2
FILES (signed contract and ID) to us by encrypted secure
transfer,
CLICK HERE.
WE CAN CREATE your
WEBCHECK for you.
(This helps prevent mistakes
& return check
fees!) |
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We
can create your webcheck for you. Just send us a clear
.pdf or .jpg scan or photo (your cellphone will work great)
of an
invalidated check (click
HERE or the check to the right to see an example) and we
will set this up for you. No information given us
that is not already on any check payment. Email this to:
with your contract
ID # or
CLICK HERE
to upload it using encrypted secure transfer. |
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Pay by credit or debit BANKCARD.
We accept Visa, MasterCard and Discover Card (sorry, not AMEX
or others). A pre-filled CCAUTH (credit card authorization)
form was at- |
tached to the unsigned contract email we
sent you. You can also CLICK
HERE to download FORM CCAUTH. Complete, sign and
return it with a clear .pdf or .jpg scan or photo (your cellphone
will work great) of your I.D. using our
secure upload
system or Email them to:
.
Bankcards are used to purchase ECREDITS (similar to refillable gift
cards) that are then automatically applied to your account balance.
These requirements help prevent fraud because we do not get to see you in person and scan your card. A 3%
Processor Fee is added to any transaction - both debits and credits
(refunds), except security deposit holds. (To avoid fees use
one of other methods.) |
CLICK HERE to download the
BANKCARD AUTHORIZATION form.
A copy of your I.D. is also needed.
CLICK HERE for the template and instructions.
To upload your
FILES (signed contract, bankcard authorization check, ID
photo & bankcard front
and back photos) to
us by encrypted secure transfer,
CLICK HERE.
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Pay by deposit at a PNC BANK BRANCH.
You can deposit directly into our special receiving account at
local branch of PNC Bank (email
to request the
special deposit slip).
This is a secure, fast means of making a payment, especially for
last minute events. If less than 20-days before your event, it's
guaranteed funds only (cash, certified check or direct account to
account transfer).
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Pay by USPO MAILED CHECK or check
delivered by carrier.
Mailed or checks delivered to our
Accounting Office are accepted
(see the invoice you receive after you submit your contract for the
complete address). A $5 per check fee applies because it
cannot be automated and each payment |
must be processed and entered into your account by hand. It is also
the slowest method --- payments must be received by the due date or
late fees may apply. You may send payments directly to our
bookkeeping office (CLICK
HERE for the bookkeeping address).
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DO NOT
SEND PAYMENTS by any method requiring a signature or
someone to be present for delivery! Our hours do not match the Post
Office's or Delivery Services! The $10 manual check processing fee
applies if done. |
If less than 20-days remains before delivery of your order, a credit card must be
placed on file to guarantee your payment clears or a payment made
using secure funds or direct bank deposit. To make a future payment, you
simply email accounting
and they will use the WEBCHECK information you send last time to
create a new payment for you or you can pre-date a USPO MAILED CHECK
or CARRIER DELIVERED CHECK and send it now. It will be cashed on or
after the correct date.
(Make sure you have funds available then to cover the check!)
A copy of your I.D. is also needed.
CLICK HERE for the template and instructions.
CLICK HERE for the bookkeeping address
to mail payments.
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YOU MUST INCLUDE a
copy of an acceptable I.D.
If you sign the rental contract, provide a checking account or provide a bank card for payment,
you MUST PROVIDE a current copy of your STATE DRIVER'S
LICENSE, MILITARY I.D. or PASSPORT. Upload a clear .pdf or .jpg scan
or photo (your cellphone will work great) of your I.D. using our
secure upload
system or Email it to:
. If different people
provide any one of these, each must provide an I.D. |
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UPLOAD OR SCAN your files and photos to Amerevent.
Save all your files as full color photos or as full-color .pdf scans or .jpg
photos. This must
include 3 files: (1) your signed contract, (2) your payment forms and (3) a copy
of
your I.D. Upload your files using our
secure 256-bit encrypted file transfer system at
https://upload.amerevent.com. It is a simple drag
and drop / explore and select system and |
and you do not need an account or password to upload files to
us. Also, while not as secure, you can always fax your files to:
888-849-2882 toll-free or email them to
. Once received and
scheduled, you will receive a confirmation number and invoice and
can visit your account online anytime. |
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UPLOAD OR SCAN your signed contract if you
have not already done so.
Print off your entire Event Order ("EO") and sign it in the "EVENT ORDER
AGREEMENT ("EO") SIGNATURE" area on the "SIGNATURE (ACTUAL)" line.
Then, like you did above, take a full color photo or make a full-color .pdf scan
of your entire EO contract. If you have a .pdf program that allows you to
digitally sign your .pdf files, that also can be done. Upload the entire
contract with any other payment files or by itself (doesn't matter) to
https://upload.amerevent.com. While not as secure, you can always fax your
files to: 888-849-2882 toll-free or email them to
. |
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Additional Info: Other
contract requirements about PAYMENTS: |
PRE-DEFAULT
TRANSFERS and AUTHORIZATION OF PAYMENT SOURCES USE. In consideration
of AEG’s allowing you to make interest free OPTIONAL TIME PAYMENTS
(“OTP”), you agrees to and authorizes our use any bank account,
checking account, BANKCARD or other payment means you supply us to
make any payment due on your contract including ADDS, when it
becomes due without any further notice or approval. These payments
are to be considered automatic and will occur before your contract
defaults or late fees are incurred. They are called a PRE-DEFAULT
TRANSFER. You agrees this authorization is not revokable or
cancellable for the term of the contract. You will receive a notice
when a payment is done, but you also agree to maintain sufficient funding in
your accounts so that anything owed can be immediately paid without
insufficiency (or bouncing). The $50 return payment fee, late
fees and possibly default fees apply if payments bounce. But free no-interest time payments are nice just
plan to keep the right amount of money in your account at the right
time.
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A $35 RETURNED PAYMENT fee occurs if
your bank refuses your payment. This can be any simple typo or
error. Send us a copy of your INVALIDATED CHECK
(as shown HERE) so we can
verify your information. We do not want you to have to
pay a $35 fee, but have no control |
over bank fees so we'll help you avoid it when possible if we
have the information needed. You can
upload it with your signed contract
or email it to
(include your account ID#). |
A $35
return payment fee applies to any payment that your bank
does not
clear. This can be for any reason and is not
refundable, so make sure the correct information
is given and you always maintain the needed funds in your account.
A $10
manual processing fee applies to a MOBILECHECK or WEBCHECK
that has been incorrectly submitted and cannot be
automatically processed. This is easily avoided by using the
instructions given with each option. This fee also applies
to payments (other than by BANKCARD) that are made less than
20-days before the RENTAL START DATE.
A $5 fee
applies to any check that must be manually deposited or
created (like for an account balance refund). Automated
methods are FREE.
FACSIMILE
AND DIGITAL SIGNATURES (“FDS”). The SIGNOR, RENTER and
any person providing account information authorize use of
FDS on all documents and payments required in and/or for the
EO and agree such shall be considered equal to a handwritten
signature and fully binding. A copy of their driver’s
license, passport or military ID shall be providing to AEG
by any person whose signature is required as proof of
identity, however, the lack of such shall not change the
authorization herein granted.
OVERPAID
YOUR ACCOUNT? All payments you send are immediately
deposited into your account. We do not know your thinking
but if you deposit more than you had to my mistake, you can
request a credit balance refund by sending the form at
https://cbr.amerevent.com (this is a contract
requirement). Checks are processed on the 20th of the month,
so you may just want to wait until after your event to get
it back with your refundable damage deposit. A $5 charge
applies to any of these manually issued checks. |